Graphic Design Requests

On a case-by-case basis, Strategic Initiatives can consult on designed materials that your department wishes to develop. Depending on the scope of the project, we can help with graphic design (digital and print) and help coordinating with vendors for printing and cost estimates.

If you simply need a logo file for branded items ordered through a vendor, refer to our branded Items page.

Step-by-Step Process

• Project initiation - contact Wendy Fierro to discuss project and schedule intake meeting intake meeting.
• Come to meeting with the following information (as appropriate):
  • Event type.
  • Event date and deliverable dates.
  • What is to be designed.
• Graphic designer will provide client with project materials for review and approval within 10 business days of intake meeting.
• Client to review design and confirm approval of design in writing via email.
  • If changes are needed, these must be submitted in writing unless mutually agreed upon.
  • If an additional proofs are needed, please allow at least two business days for new proofs.
• Once approved, the graphic designer and the client will coordinate with vendor to obtain a quote. You must have a quote from the vendor before moving forward.
• Once the design and quote is approved by the client, the graphic designer will send the final file to the vendor.
  • A proof from the vendor will be emailed to the graphic designer and the client for review and approval.
  • This approved proof must be sent to Business Operations by the client in order to receive a PO.
• Once approved the vendor begins with production.

Deadline Reminders

• Printed materials must be ordered at least 10 business days before the date the items are needed.
• The client is responsible for requesting a purchase order number for vendor payment.
  • The purchase order should be requested once the quote is received and approve by the client.

Please contact Wendy Fierro or Ross French via email for more information.